Public Holidays
Microkeeper keeps a list of each state's public holidays, and pays them automatically in the pay run. Staff who work on a public holiday are paid by your Worked PH Shift Rules. Full and part time staff who don't work are paid their usual hours. Each employee gets the public holidays of their state, and you can add or skip a date.
| Required plan | All plans |
|---|---|
| Required access | Settings and Payroll - Full Access |
Which public holidays each employee gets
Each employee gets the public holidays in the List of Australian public holidays for their state. Their state comes from the Timezone on their profile, or from the state of the Location they work at if you choose Timezone from Location State under Get Timezone in Menu > Settings > General > Global, Payroll Settings.
For a holiday that isn't on the list, such as a local show day or a holiday substituted by agreement, add the date. See Add or skip a public holiday date.
Pay staff who work on a public holiday
Hours worked on a public holiday are paid by Shift Rules on the Worked PH tab.
- Navigate to Menu > Settings > Payroll Rules > Shift Rules, and click the Worked PH tab.
- Click Add Worked Public Holiday, then the Public Holiday example. It fills in double time for every hour.
- Enter a Title. The payslip shows the holiday's name before it, such as "Melbourne Cup-PH 225%".
- Choose the Group/Employee and Employment Type.
- Enter the Multiplier, such as "2.25" for 225%, and the Min Shift Length if your award has one.
- Click Add Shift Rule.
Add a rule for each rate in your award. For example, casuals on 250% and everyone else on 225%: put the casual rule first, as the first rule that matches pays the hours. Any hours the Worked PH rules don't pay are paid by your Normal Rules. See Shift Rules.
Pay staff who don't work on a public holiday
Full and part time staff are paid for a public holiday they don't work, for the hours they'd normally work that day, from their Contracted Hours. Casuals aren't paid. It's paid at the base rate, unless a rule on the Unworked PH tab of Shift Rules matches.
For how the hours are worked out, and public holidays during leave, see Leave and Public Holidays.
Add or skip a public holiday date
- Navigate to Menu > Settings > Payroll Rules > Public Holiday Rules.
- Under Public Holiday Dates, click Add Date to make a day a public holiday, or Skip Date to stop one being a public holiday. The Type is filled in to match.
- Choose the Group or Employee, or ALL. To make a new Group for the date, click +.
- Choose the State, or ALL. A state limits the date to staff based in that state.
- Choose the Date as dd/mm/yyyy, or pick it from the calendar, and click Add Date or Skip Date.
For example, to give your Geelong staff Geelong Cup day instead of Melbourne Cup, skip Melbourne Cup and add Geelong Cup, both for their Group and VIC.