Global Settings
Global Settings holds the settings that apply to your whole business: your contact details, how timesheets are rounded and approved, how payslips look, your super and Single Touch Payroll details, and more.
This guide lists what each section controls and links to the guide that explains it in full.
| Required plan | All plans |
|---|---|
| Required access | Settings |
Global Settings sections
Navigate to Menu > Settings > General > Global. The sections are:
- Business Contact: your business name, address, ABN and account holder.
- System Settings: your working week, accounting software, Messaging, VEVO checks, sign-in security and payroll version.
- ABN and Pay Cycles: the ABNs that pay your staff, and their pay cycles.
- Roster Settings: shift bidding, roster confirmation, what staff see, and who can edit locked rosters.
- Timesheet Settings: clock rounding, GPS, breaks, time zone and timesheet approval.
- Payroll Settings: cost centre tracking and what payslips show.
- Super Settings: the super guarantee rate, how often you pay super and your default fund.
- STP Settings: your Software ID, branch number and industry for Single Touch Payroll.
- Entitlement Settings: leave types and how leave requests are paid.
- Developers: API keys, early access and API logging.
Business Contact settings
Business Contact holds your business's name, owner, address, email, website, ABN and phone numbers. Payslips show the contact name and website from here, with the name, ABN, phone and email of the ABN that pays the employee. Your first ABN takes its details from here when you add it.
- Search for address: start typing and choose your address to fill in the address fields.
- ABN: a tick shows the ABN is valid. Once it's valid, you can't edit it. To change it, contact the Microkeeper team.
- Super Admin: the official account holder, with the highest access. Only the current Super Admin can choose a new one, who must have Settings access. Everyone else sees the Super Admin's username.
Each ABN that employs staff has its own phone, email and address on ABN and Pay Cycles: see ABNs and Pay Cycles.
System Settings
| Setting | What it does |
|---|---|
| Starting Day of Work | The first day of your working week, such as Monday to Sunday. Timesheets are put in weeks by it. |
| Default Work Week and Default Start Time | The daily hours, break and start time used to work out contracted hours and default schedules, such as 7.6 hours a day, a 38 hour week, from 9:00am. |
| Accounting Suite | Your accounting software. Once you have a pay cycle, click Change Accounting Suite to change it on ABN and Pay Cycles. Chart of Accounts opens your account codes. See Chart of Accounts. |
| Messaging | Turns Microkeeper Messaging on for your team. See Messaging. |
| VEVO Checks | Checks staff visas, with a charge for each check. See VEVO Checks. |
| MFA Required | Who must use a second sign-in step: Not Required, or required for Admin Access (Recommended), Manager Access or All Staff. |
| One Click Life | Whether staff can start an online tax return from Microkeeper. |
| Version of Microkeeper | The payroll version your pay runs calculate with. Talk to the Microkeeper team before changing it. Moving to version 8 or above also turns on Shift Work in Timesheet Settings. |
| Profile Pictures | Disabled, Admin Only, Enabled for Admin & Staff Access, or Required for Admin & Staff Access. |
Warning
Set Starting Day of Work before staff start clocking on. Changing it later moves existing shifts into different weeks until each one is edited and saved again. Pay periods come from each pay cycle's own Starting Day in ABN and Pay Cycles, so payslips don't change.
ABN and Pay Cycles
ABN and Pay Cycles opens a separate page with your ABNs and the pay cycles they pay. See ABNs and Pay Cycles.
Roster Settings
| Setting | What it does |
|---|---|
| Shift Bidding | Lets managers auction open shifts: Off, Staff + Auto Bidding or Only Auto Bidding. See Shift Bidding. |
| Roster Confirmation | Whether staff confirm each shift. Editable lets them change an accepted shift to declined; Fixed doesn't. |
| Roster Missing Clock On | Emails you when a rostered employee hasn't clocked on. Microkeeper checks every 15 minutes. |
| Cost on Roster | Shows or hides the estimated cost of each shift on the roster. |
| Roster SMS note | What an SMS roster says for a shift with no times: nothing (Off), TBA, or the first 3 letters of its note (Note). |
| Full Roster | What staff see: only their own shifts (Full roster hidden), the staff at the Locations they're rostered at (Location match), or All Locations. |
| Display Roster SMS | Turns SMS rosters on or off. See SMS Rosters. |
| Edit Locked Rosters | Whether managers can edit a roster after it's locked. Not allowing it is recommended. |
| Roster Edits For Past Dates | Stops managers editing past days. Staff with Settings access can still edit them. |
| Admin Only Lock/Unlock | Whether only staff with Settings access can lock and unlock rosters. |
| Weekly Availability | Whether staff can edit their weekly availability on the Employee Console. |
For rostering itself, see Roster Calendar.
Timesheet Settings
| Setting | What it does |
|---|---|
| Round Clock Time | Rounds each clock on and clock off to the nearest number of minutes, earlier or later. With 15, a clock on at 08:50 is recorded as 08:45 and one at 08:53 as 09:00, and a clock off at 17:06 as 17:00. 15 is recommended; 1 means no rounding.
|
| Roll Start Time Forwards | Moves an early clock on forward to the rostered start, within a window such as 15 minutes. With Roster - 15 min, a clock on at 08:50 for a shift rostered from 09:00 is recorded as 09:00. A clock on at 08:40 is before the window, so it isn't moved, and Round Clock Time rounds it as usual. The clock off isn't changed. The Hour options roll forward to the next whole hour instead, whether or not the employee is rostered.
|
| GPS Radius | How far from a Location staff can clock on by GPS, from 40 to 1000 metres. Start at 70 and increase in steps of 50 if staff have trouble. |
| Clocking Breaks | Whether Break Rules are applied automatically (recommended), or worked out from breaks staff clock. |
| Max Spread | Joins split shifts within a spread of 12 or 13 hours, for awards that count them as one shift. |
| Restrict Clocking By IP Address | Only lets staff clock with fingerprint, NFC or Quick Clock from your trusted networks, listed in Menu > Settings > General > Security. |
| Timezone | Your time zone, including daylight saving. |
| Shift Work | Choose Shift Work - Staff work past midnight if any shifts end after midnight. |
| Shift Approval, Auto Shift Approval and Approval Reminder | How managers approve shifts before they're paid. See Approve Timesheets. |
| Default 3D Cost Centre | Whether a clocked shift with no Location, Role or Job takes the employee's defaults. See Cost Centres. |
For the ways staff clock on, see Clocking Options.
Payroll Settings
| Setting | What it does |
|---|---|
| Pay Period and Payment Days in Arrears | Used to create your first pay cycle. After that, each pay cycle has its own. See ABNs and Pay Cycles. |
| Payroll Tax | Show payroll tax table lists each state's payroll tax threshold and rate, as a guide. |
| Payroll Breakdown | Which cost centres each line of pay records: Location, Role and Job. See Cost Centre Reporting. |
| Payslip Display | Which details split a payslip into separate lines: Title, Date, Location, Role, Job and Class. It only changes what staff see. |
| Address on Payslip | Adds the employee's address in an envelope window, for payslips you post. |
| Shadow Payrun | Shows timesheet calculations on salaried staff's payslips, to compare with their salary. |
| Get Timezone | Whether public holidays follow the employee's profile or their Location's state. |
Super Settings
| Setting | What it does |
|---|---|
| Super Guarantee Rate | The super guarantee percentage. Microkeeper updates it when the rate changes. |
| Super Frequency | How often you usually pay super: Payrun, Monthly or Quarterly. |
| Default Super Fund | Set when you set up super payments. Click Beam Config to change it. |
| Default Super Minimum | The default for new employees. Each employee's own amount is set on their profile. |
| Maximum Super | Whether to pay super on earnings above the ATO's maximum super contribution base. |
See Paying Super.
STP Settings
- ATO/SBR 'BMS ID' 'Software ID': the number you give the ATO so Microkeeper can lodge for you. See Set Up STP.
- Branch Number: usually 001.
- Industry: your industry code, which Single Touch Payroll needs. Click Lookup to find it.
- External Tax Agent and TAN/RAN: for an agent lodging for you, or for a registered agent lodging for another business. These show for a business with no pay cycles yet; after that, agents are set on each ABN. See Registered Agents.
Entitlement Settings
- Configure Leave Types: opens Leave Configuration. See Leave Configuration.
- Negative Leave Balance: whether an approved leave request can take a balance below zero. With Do not allow negative, a request is only paid up to the balance. Leave added by hand in a pay run can still go below zero.
- All Leave or Partial Payment: whether a long leave request is paid in one pay run (Pay all leave) or week by week up to the employee's basic hours (Pay week by week).
- Leave 2.0: if your account still shows this, choose Leave 2.0, which adds leave and public holidays to payslips automatically.
Developers settings
- API Business Keys: keys that let other software read and change your Microkeeper data. A key gives full admin access, so only give it to software you trust.
- Developer Key: for software developers building on the Microkeeper API.
- Early Access: Stable, or Early Access to try features before they're released to everyone.
- API Logging: records API calls to your account, to help find problems.
See API Accounts.