Shift Bidding

The Shift Bidding feature enhances the rostering experience allowing you to offer staff the option to show interest in working the selected shifts by "bidding" on auctioned shifts. Further streamline the experience with AutoRoster, letting Microkeeper automatically suggest a roster allocation based on employee expertise, costs, availability and more.

Navigate

Menu > Rosters > Roster Calendar

Creating an Open Shift

To open a shift for bidding, the shift must be set as Open under the Allocation area.

Creating an Auction

Open shifts can be auctioned to staff for shift bidding or they can be automatically assigned to eligible staff with AutoRoster.

Auctions can be created by navigating to More Actions > Auction > Create New Auction.

You can also convert all shifts that are not allocated as Open Shifts by clicking Convert, if all shifts are already Open, click Skip.

Select the Date Range of Rostered Shifts to Auction.

Select an Automated auction for AutoRoster or a Staff Bidding auction for Shift Bidding.

• Automated - All staff that are eligible to bid on the auction are automatically available to be assigned to shifts.
• Staff Bidding - Staff can bid on shifts they want to work, review process takes place by management afterward.

Select to either create the auction Live Now, or Live Later at a specified date.

Simulate and confirming the Auction

After all settings are configured, click the Simulate button to review and confirm the Auction details.

Staff can be selected or deselected for the Auction within the Eligible Bids section.

Ineligible Bids can show the staff members who are locked from participating in the Auction.

• Roster Clash: The staff member has already been rostered during the Auction period
• Basic Hours: Auctioned hours exceed staff member's setup Basic Hours on Employee Profile
• Unavailable: The staff member's availability schedule clashes with the Auction period
• Unskilled: The staff member has not completed the necessary skill for this Auction
• Leave Clash: The staff member has requested leave during the Auction period

Confirm the Auction by clicking Create Auction

Reviewing an Auction

The progress of an Auction can be reviewed at any time.

Open the Auction Review Tool to review the progress of an Auction.

More Actions > Auction > Auction Review

Assign Staff to an Auction

Staff who have bid on an Auction can be selected to be assigned to an Auctioned Shift.

Open the Auction Assign Tool to assign staff to Auctioned Shifts.

More Actions > Auction > Assign Shifts

Staff can be assigned to Auction Shifts manually or by using the Auto Roster Suggestion feature.

Automatic Roster Suggestion

Microkeeper can automatically build a roster suggestion based on preset parameters. The selected parameters will impact the staff assigned to the open shifts.

Bidding Pool Priority

• Even Distribution: Even distribution of available hours to staff will be prioritised
• First In Best Dressed: Earliest bids from staff will be prioritised
• Lowest Cost: Staff with the lowest hourly rate will be prioritised
• Highest Cost: Staff with the highest hourly rate will be prioritised
• Most Experienced: Staff with longest Employment Duration will be prioritised
• Least Experienced: Staff with shortest Employment Duration will be prioritised

Protected Hours

Selected hours before and after a staff members shift can be protected from being auto assigned

Approved Weekly Overtime

Select the number of acceptable Overtime hours in a week for staff members.

Manual Staff Assign

Click the switch staff button to select a specific staff member to work the selected shift.

Once you have confirmed the assignment for your shifts, click Assign Staff to finish the assignment process.