Welcome to Microkeeper
Microkeeper is HR, rostering, timesheets and payroll for Australian businesses, in one system. These guides show you how to set it up and use it day to day, whether you run the business, manage a team or work a shift.
If you're setting up a new account, start with Quick Start. It takes you from signing up to your first pay run.
What Microkeeper does
Microkeeper follows each employee from the day they're hired to the day they're paid. Each part feeds the next: their employee record decides where they can work, the roster plans their hours, their timesheet records what they worked, and payroll pays it.
HR
Add a new employee, and they fill in their own details, tax, bank and super on their phone. You keep one record for each person, with the skills and documents their work needs. Staff ask for leave from their phone, and managers approve it.
Rosters
Managers plan who works when and where, and the roster flags anyone missing a skill their shift needs. When the week is ready, they lock it, which publishes it to staff on their phone.
Timesheets
Staff clock on and off from their phone, a computer or a kiosk at work. Managers check the hours against the roster and approve them.
Payroll
Your pay rules turn approved hours and leave into payslips. You pay your staff, lodge the pay run with the ATO through Single Touch Payroll, pay their super, and send the pay run to your accounting software.
Underneath, every part works from the same employees, Locations and Groups. To see how they fit together, read Core Concepts, starting with Employees.
Where to start in the guides
Everyone in your business uses Microkeeper, and each person does a different part. Start with the guides for yours.
Setting up and running payroll
For owners and admins. Follow Quick Start step by step, from signing up to your first pay run. If you only need payroll, follow Payroll Only Quick Start.
Managing a team
For managers. Roster your staff on the Roster Calendar, then approve their timesheets and review their leave.
Working your shifts
For employees. Getting Started shows you how to log in, see your roster, clock on, ask for leave and find your payslips.
- Learning how Microkeeper works first: read Core Concepts, starting with Employees.
- Looking for one area: open its category in the guides menu. The first guide in each category explains how that area works.
Get help inside Microkeeper
Help is in the More menu, and in the menu under your name.
- Guides: opens the guide for the page you're on. If that page doesn't have its own guide yet, you'll land here, so pick the area from the guides menu.
- Info dots: hover over an i next to a setting to see what it does.
- FAQ: answers to common questions, which you can search.
- Contact Us: send a message to the Microkeeper team.
Get help setting up with the Microkeeper team
If you'd rather not set up your account yourself, the Microkeeper team can do it with you. A Microkeeper implementation includes:
- Learning how your business runs, including your awards and agreements.
- Building your pay rules, Locations, Roles, rosters, timesheets and leave to match.
- Training your managers, payroll staff and admins.
- Running payroll in your current system and Microkeeper side by side until the results match.
- Support through your first live pay run.
Each implementation is quoted for your business. See Microkeeper Implementation, book a time to talk with the team, or call 1800 940 838.